There are a lot of settings in Word. What do they mean and how do you find them?

Which settings do you need to find?

Word has tons of settings and they're located in different areas of the program. The first step is to figure out what kind of setting you're looking for. Here's a list of various settings, and while I have attempted to be comprehensive, I won't be surprised if I miss something. Word is a large, powerful program.

Spelling and proofreading

Select Options from the File menu. Click on the third option on the left-hand side, Proofing. The spelling and proofreading options are located in that window.


Have you ever wondered why, when you're typing in Word, it changes your the typo into the automatically? This is because of the AutoCorrect tool. This tool can be most useful. For instance, if you think you're going to need to type supercalifragilisticsexpealidocious repeatedly, you can create an AutoCorrect shortcut, like scf, and whenever you hit scf followed by a space, Word will put in supercalifragilisticsexpealidociou

Go to the File Menu and select Options. Select proofing, the third option on the left. The first button on the page is AutoCorrect Options. Click on that.

How white space characters show up on the screen

White space consists of the blank parts of the page, such as the margins, and the characters that cause blank space, like tabs and return characters. Did you ever want to know if there's a tab or spaces between two works, though? If you do, display the codes for the white space.

Go to the Home tab and select the little paragraph mark (two vertical parallel lines with a squiggle on top) in the Paragraph command group. That little button is a toggle switch to turn on (or off) for displaying the white space in a manner that lets you tell what's there.

Now, if you want some of those codes to show up and not others, you can control this in Options. Select Options from the File menu. Then, click on Display, which is the second item on the left-hand side. The second command set is called "Always show these formatting marks on the screen."


There are several places in Word for security settings.

FIle -> Options -> Trust Center -> Trust Center Settings

How do you react to files received over the Internet? What about Macros? Which publishers are automatically safe? Which file locations can files come from and you know they're safe?

File -> Info -> Permissions

Se password for ability to open and edit the file. Change who can edit and format the document. Add a digital signature to the document.

File -> Info -> Prepare for Sharing

Checks the document for comments, revisions, versions, compatibility between versions, hidden text, invisible content, headers, footers, watermarks, custom XML data, and personal information.

Review -> Protect Command Group -> Restrict Editing -> Restrict Formatting and Editing window pane

Who can make what type of formatting and editing changes the document?

File locations

In the Word Options dialog box, under the File Menu, select the fourth item on the left-hand side: Save. The first command group is called "Save documents." You can change the default file location and the AutoRecover location. The default file location is where Word always goes to when you start an open operation or a save operation.

The ribbon

Under Word Options, select Customize Ribbon, the seventh entry on the left-hand size. You can control which commands and icons show up on which tabs. You can add new tabs and remove tabs.

The quick access toolbar

The quick access toolbar is a little, tiny toolbar at the very top of the Word window. It usually has a diskette and an undo button. You can add items like print preview, quick print, and the spell checker.